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South Sanpete School District Student/Parent District Device/Internet Policy Handbook


Adopted 8-16-14
Revised 5-8-19,10-13-21, 10-22-22, 6-24-25, 8-12-26

Philosophy

The South Sanpete School District (SSSD) seeks to continually improve teaching and learning. We believe that technology does not adequately replace caring teachers and mentors, we believe that innovative technologies can help individualize and target instruction and allow for exploration and enhancement of the learning process. The SSSD will issue district devices to students on a loan basis, subject to the conditions enumerated below.

Educational apps will be available in “Self-Service”. Teachers can have the students use the district device in the classroom and assign homework on them. Students can learn, explore, and turn assignments in through the district device. This district device Program also presents an opportunity to learn to live with, control, and use technology appropriately and wisely.

Students or their families will be expected to pay a $50 annual insurance/usage fee, in 6-12 grades. A family is only required to pay the insurance for two devices. All District-issued district devices are the property of SSSD. However, there will be an option to buy the district device upon graduation from a SSSD high school at a prorated cost.

This document outlines the policies and procedures that are in place for the SSSD Student/Parent district device Program. Terms of this policy are subject to change without notice.

Definition: Parent means Parent/Guardian throughout this policy

Form ECC-1 must be signed in order for a district device to be issued to a student. This form is signed digitally at the time of student registration.

Deployment

A. Parent will be informed by letter and/or automated messaging system of location, date, and time of deployment

Terms of district device Loan

A. Terms of Loan

  1. South Sanpete School District will issue a district device to each student upon compliance with the following:
    1. A signed Student Computer Acceptable Use and Internet Safety Policy and a signed Student/Parent district device Agreement. These are signed digitally at the time of student registration.
    2. Legal title to the property (district device) is with A student’s right of
      possession and use is limited to, and conditioned upon, full and complete compliance with this Student/Parent district device Policy Agreement and SSSD’s Internet Acceptable Use Policy.(ECB)
    3. Students should NEVER attempt to repair, change or reconfigure a district device. Under no circumstances are they to attempt to open or tamper with the internal components of the district device. Doing so will render the warranty void and will result in disciplinary action.
    4. Students may be subject to loss of privilege, disciplinary action, and/or legal action in the event of intentional damage and/or violation of District policies and agreements.
    5. Students should not remove or add any management or authentication software. SSSD will use management software to install applications on district device. Students should make sure those applications remain on the district device at all times.
    6. Students should not download or install software on the SSSD issued district device that is not approved by administration.
    7. A student’s possession of the district device terminates on the last day of the school each year unless it is terminated Students must return the district device in good condition at the end of the school year. District devices will not be available for use during the summer months.
    8. No student will jailbreak any device owned by the District (Jailbreaking is changing the limitation of the operating system).

B. Lost, Damaged, or Stolen District Devices

  1. The insurance policy of SSSD will cover damages of an accidental nature and will cover the cost of repairing or replacing a damaged district device one time. On the second occurrence the student will be assessed $25 for the repairs. The third occurrence will result in $75 assessment. Any additional occurrences the student will be responsible for total repair costs.
    1. The parent/guardian shall immediately report the loss or theft of a SSSD district device which occurs off campus to the police and provide a copy of the police report to the District/school.
    2. The student shall immediately report the loss or theft of a SSSD district device which occurs at school to the school administration.
    3. The parent/guardian shall be responsible to pay the School District for any damage caused by blatant and obvious negligence of a SSSD district device.
Repossession

SSSD may repossess a district device at any time at the administration’s sole discretion for any violation

Modification to the District Device Program

The District reserves the right to revoke or modify the district device Program or its terms at any time.

Expectation of Privacy for Student District Device
  1. The district devices and their cases are the property of South Sanpete School District and therefore are not subject to the same privacy expectation as private property. There is not an expectation of privacy while using SSSD district device.
  2. SSSD has the right to manage and monitor the district device in the following ways:
    1. Teachers and administrators may remotely access, view, and control student district devices.
    2. Teachers and administrators may search the district device for inappropriate use or materials at any time
    3. Technology will remotely control student district devices to troubleshoot technical issues
    4. Technology staff will monitor all network traffic to troubleshoot network
    5. SSSD requires all Internet traffic to pass through the content filter. This filter will log all attempts to access inappropriate material at all Violations will result in disciplinary action. District Policy will be followed.
General Care of the district device
  1. Students are responsible for the district device they Damaged district devices in need of repair must be returned to the school administrators.
  2. Guidelines to follow:
    1. Students should never leave a district device
    2. Students should never allow someone else to use their assigned district device or give someone else their passwords other than parents or school technology staff.
    3. Students should never remove SSSD labels and identifying stickers on the district device.
    4. Liquids, food, and other debris can damage the district device. Students should avoid eating or drinking while using the district device. Students should NOT keep food or food wrappers on the district device case.
    5. Students must have a passcode on their district device at all
    6. Students should take extreme caution with the The screens are very susceptible to damage from excessive pressure or weight.
    7. Dimming the LCD brightness on a student’s screen will extend the battery run For help, consult student’s teacher, a school technician, or school technology specialist.
    8. Under no circumstances should a student attempt to open or tamper with the internal components of the district device, nor should they pry it apart.
    9. Students should take care when inserting cords to avoid damage to their district device
    10. Students should not expose the district device to extreme temperatures, direct sunlight or ultraviolet light for extended periods of Extreme heat or cold may cause damage to the district device.
  3. Students should keep their district device away from magnetic fields, which can erase or corrupt their data
  4. Student are encouraged to preform simple cleaning procedures as outlined below
    1.  Cleaning district Devices
      1. turn the district device completely off
      2. Students should always disconnect the district device from any power outlet before cleaning
      3. Students should never use liquids on the district device screen or keyboard
      4. Students are encouraged to perform simple cleaning procedures as outlined belowStudents should clean the screen with a soft, lightly dampened, lint-free cloth or use anti-static screen cleaners or wipes.
      5. Students should wash hands frequently when using the district device to avoid buildup on the touch screen. Grease and dirt can cause the cursor to jump around on the screen.

    General Security

    1.       Students should never leave the district device unattended or During after-school activities students are still expected to maintain the security of the district device. Staff will confiscate unsupervised district device and disciplinary actions may be
      1.        Each district device has an identifying label (i.e. SSSD and serial number). Under no circumstances are students to modify or destroy those labels or markings.
      2.        Each district device will be tracked through an asset recovery system, which can locate a stolen/lost district device.
    General Use of the District Devices

    A. Students are REQUIRED to bring their district device to school each day with a FULLY CHARGED battery. Students will NOT be given the use of a loaner district device if they leave the device at home. Students leaving district device at home will be required to complete the assignments using alternate means (as determined by the teacher). Students who have a district device in for repair will be given a loaner.

    1. Students will be able to save files directly to the district device.
    2. Students may receive disciplinary referral from their teacher for repeatedly refusing to bring the district device to class.
    3. Students should avoid using their district device in areas which may lead to damage or
    4. Deletion of some management apps could result in a district device failure and will interfere with the ability to complete class work.
    5. Students are prohibited from playing games on the district device during class unless directed by the teacher.
    6. The use of the Internet at school is a privilege, not a Inappropriate use may result in suspension/termination of use privileges.
    7. Parental monitoring of district device use is highly
    8. Students will provide access to any district device, and/or accessories that they have been assigned upon the District or school’s request.
    9. Students who violate the Technology and Internet Acceptable Use Policy may lose access to the district device after hours and have limited access during school hours.
    10. Students caught stealing or damaging another student’s district device will be responsible for replacement or repairs. They will be referred to local law enforcement for
    11. Cameras must only be used with good
    12. Any use of the district device or technology for demeaning, intimidating, harassing or bullying of students or staff is strictly prohibited and will result in immediate disciplinary
    13. Any sharing of inappropriate material produced on a school device or on any device on school property is prohibited.
    14. Students are responsible to back up their documents and information to the cloud which requires an Apple ID, or Canvas.
    15. Under no circumstances are students to share their passwords or passcodes, except with parents and school technology staff.
    E-mail
    1.       SSSD manages and monitors student e-mail
    2.        Students should always use appropriate
    3.        Students should not transmit language/material that is profane, obscene, abusive, or offensive to others.
    4.       Students should maintain high integrity with regard to email
    5.        No private chatting
    6.       SSSD e-mail is subject to inspection by school and district staff and There is no expectation of privacy for district device use.
    Internet Access/Filtering
    1.        As required by the Children’s Internet Protection Act, a current filtering solution is maintained by the District for school use on the district device. This is a “good faith” effort to block inappropriate content, but the District cannot guarantee that access to all inappropriate sites will be blocked. It is the responsibility of the user and parent/guardian to follow guidelines for appropriate use of the network and the SSSD will not be responsible for any problems suffered while on the network or the Internet. Use of any information obtained through the Internet is at the user’s own risk.
    2.        In order to access the Internet away from campus:
      1.        Students must have access to an Internet service
      2.        If students have access to an existing wireless access point, the district device can join the wireless network.
      3.        SSSD employee cannot provide direct assistance in connecting a student’s district device to any non- SSSD network.
    3.         Web-based filtering will be filtered through South Sanpete School District’s State required internet filter when on the UETN K12 School Network.
    Copyright

    Compliance with federal copyright law is expected of everyone. “Copyright” is legal protection for creative intellectual works, which is broadly interpreted to cover just about any expression of an idea. Text (including email and Web information), graphics, art, photographs, music and software are examples of types of works protected by copyright.

    Copying, distributing, downloading, and uploading information on the Internet may infringe the copyright for that information. Even an innocent, unintentional infringement violates law.

    Screensavers/Background Images
    1.      Inappropriate content may not be used as a wallpaper/background.
    2.       Intentional presence of inappropriate language or images of guns, weapons, pornography, alcohol, drugs, or gang-related symbols, on the district device is prohibited and may result in disciplinary action.
    Deleting files

    Students should not delete any files that they did not create. Deletion of certain files can affect the district device’s performance.

    Personal Devices

    Students are not allowed to use personal devices instead of the SSSD owned district device during school hours.

    Possible consequence for violations of this policy may include but are not limited the following:
    1.       Confiscation of device for a time to be determined by administration,
    2.   Loss of internet privileges,
    3. Possible fines,In-school and out of school suspensions, and/or
    4. Referral to Juvenile

    Acceptable Use policy consequences shall be enforced. The administration reserves the right to impose any additional consequences as necessary and appropriate.

    BYOD (Bring Your Own Device)

    Due to management and technical issues, BYOD will not be supported at this time.

    Cost of Replacement Items

    Apple Charging cord              Replacement Cost

    Apple Power Adapter            Replacement Cost Cover                                      

    Cover                                         Replacement Cost

    Total Cost of District Device    Replacement Cost

    Optional Buy-Out

    Cost of optional buy-out of the iPad upon Graduation from South Sanpete High Schools

    Graduating FY 2027                                       $225.00        MacBook Neo is 1 year old

    Graduating FY 2028                                       $200.00        MacBook Neo is 2 years old

    Graduating FY 2029                                       $175.00        MacBook Neo is 3 years old

    Graduating FY 2030 and Beyond                   $150.00       MacBook Neo is 4 years old

    You MUST have paid the insurance/user fee of $50.00, each year and graduate.

    pdfECC_iPad_Policy.pdf