Ephraim Middle School Community Council Agenda
March 4, 2020
3:30 PM
EMS Library

Agenda 

1. Welcome
2. Approval of Minutes
3. Reading and approval of Rules of Order and Procedures
4. Approval of Final Trustlands Report 2018-19 (Mr. Gillett)
5. Review of Current Trustlands Report 2019-20 (Mr. Gillett)
6. Review of Proposed 2020-21 Tustlands Report (Mr Gillett)
7. Update on Sounds of the Season/Candlelight/8th Grade Recognition (Mr. Moon)
8. Wellness Room Report (Mrs. Broomhead)
9. Hope Squad Report (Mrs. Broomhead)
10. Blue & Gold Activities/Report (Mr. Moon)
11. Open Discussion/Questions
12. Meeting Adjourn - Next Meeting: May 6, 2020 @ 3:30 in the EMS Library

 

EMS Community Council Minutes
Wednesday, March 4, 2020

Council Members:
Nathan Johnson, Parent Member
Anna Egg, Parent Member 
Travis Cartright, Parent Member 
Angie Gerber, Parent Member
John Gillett, Principal
Michael Moon, Vice Principal (non-voting) 
Tracy Simonsen, Teacher Member 
McKay Anderson, Teacher Member (non-voting) 
Janika Broomhead, Counselor (non-voting)

Agenda:

  1. Welcome: Meeting called to order at 3:35 pm by Anna Egg. 

  2. Approval of Minutes: Motion to approve minutes from 1/9/20 with changes made to Council Members in attendance by Angie Gerber, 2nd by Tracy. Unanimous approval. Motion made by Tracy to also approve the 2018-19 minutes, 2nd by Anna, unanimous approval.

  3. Reading and approval of Rules of Order and Procedures: Motion to approve by Tracy, 2nd by Travis, unanimous approval.

  4. Approval of Final Trustlands Report 2018-19: Mr. Gillett discussed the plan and the goals.  We did not find a piano player for the chorus or an assistant for the band, so the funds allocated in those areas went into technology support and equipment such as apps and iPads. Motion to make official in minutes that direction was given to use the money allocated to the music programs to be used for technology. Motion to approve by Tracy, 2nd by, Anna, unanimous approval. 

  5. Review of current trust lands report 2019-20: Mr. Gillett discussed the current plan and expenditures so far. A piano player has still not been found for the music program.  Mr. Gillett suggested we amend the goal and put that money toward paraeducator salaries since salaries have been a little higher than expected due to salary lanes. Science olympiad money has been used and it was a successful event.  Money to be paid toward the district for iPads is still on schedule to be paid.  Motion made by Travis to move any unspent monies in any category to salaries for paraeducators, 2nd by Angie, unanimous approval.

  6. Review of Proposed 2020-21 trust lands report: Mr. Gillett discussed the goal to raise scores by 5 points in the growth category (Math, Science, English).  Mr. Gillett discussed Action Plan steps to help support the goals which will be voted on at the next meeting. He then discussed the goal to move the English Language Learner progress up from the developing category by 5 points (measured through WIDA scores). This will be achieved through the purchase of the prep hour for a highly qualified ELL teacher ($8,600) and with the purchase of curriculum for the ELL class ($6,500). The next suggested goal is to support the band through the addition of a paraeducator to help with woodwinds and one to help with brass ($4,000).  Mr. Gillett will speak to the Chorus teacher to determine whether or not to continue the goal to increase student proficiency by paying a paid accompanist. Additional suggested Action Plans: professional development, paraeducators, technology and equipment, wellness room paraeducator, science curriculum, digital citizenship.

  7. Update on Sounds of the Season/Candlelight/8th Grade Recognition: Mr. Moon discussed the letter that was sent out to parents about the changes to 8th Grade Recognition, Sounds of the Season and Candlelight programs. The School Board has approved these changes.  

  8. Wellness Room Report: Mrs. Broomhead: Our Wellness Room has been up and running since the beginning of 3rd quarter. To date we have had many students utilize the room, they have a check in when they come in which helps them identify how they are feeling. They can stay for 5-10 minutes. There are soothing sensory items in the room and it’s a place for students to practice emotional regulation in a safe and quiet space.  Students have an exit questionnaire and data is tracked to assess usage patterns and identify reasons for using the room.  It is a self-referral and any student can use the Wellness Room. 

  9. Hope Squad: Our wellness facilitator Kayla is also taking the lead with HOPE Squad. The students helped us with our Val-O-Grams and on Valentines day we delivered over 700 valentines during 1st period.  In February, Hope Squad members made posters with positive messages that are hanging up around the school.  They will be doing a sidewalk chalk activity soon where they write messages of HOPE on the sidewalks where students coming in will be able to see them.  
  10. Blue and Gold activities: Mr. Moon spoke about allowing new students moving in with good grades to be eligible for Blue and Gold activities for the previous quarter. He discussed end of year awards for Academic Achievement. 

  11. Open Discussion/Questions: None

  12. Motion to adjourn at 5:11 pm by Travis, 2nd by Angie, unanimous approval. Next meeting to be held on May 6, 2020 at 3:30 pm in the EMS Library.

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EMS Community Council Minutes – Thursday, January 9, 2020

Council Members:
Nathan Johnson, Parent Member
Anna Egg, Parent Member – not in attendance
Travis Cartright, Parent Member
Angie Gerber, Parent Member
John Gillett, Principal
Michael Moon, Vice Principal (non-voting)
Tracy Simonsen, Teacher Member
McKay Anderson, Teacher Member (non-voting) – not in attendance
Janika Broomhead, Counselor (non-voting)


Agenda/Minutes:

1.  Welcome: Meeting called to order at 3:35 pm by Anna Egg, all in attendance except Mike Moon and Travis Cartright (arrived a few minutes late).

2.  Approval of minutes: Motion to approve October minutes made by Tracy, seconded by Angie Gerber, unanimous approval by those in attendance. November minutes - motion to approve by Angie Gerber, Nate Johnson seconded, unanimous approval.

3.  SCC Timeline: Spring Due Date for the district is April 4, 2020.  Motion to approve the timeline by Nate Johnson, seconded by Anna Egg, unanimous approval.

4.  Rules of Order and Procedure: Rules of Order and Procedure reviewed and adjusted. Anna Egg and Travis Cartright will be even year elections (positions open in Fall 2020) and Nate Johnson and Angie Gerber will be odd years (position open in Fall 2021). Copy will be revised by John and Janika. Sample motions of Parliamentary Procedure reviewed.

5.  Sounds of the Season/Candlelight (John): More student involvement in the program is supported by the community council. Preliminary discussion about possible changes to the Candlelight Program and recognition of the students with a 4.0 GPA.

6.  8th Grade Recognition (John): We are giving out quarterly awards throughout the year rather than having an 8th grade recognition ceremony at the end of the year. This was voted on during the first parent teacher conference of the 2019-20 school year.

7.  Special Education Audit (John): Discussion about the Special Education audit of our school by the State auditors. Our Special Education department passed the audit with flying colors. Every student in Special Education was asked if they felt like there was at least 1 adult in the building they could go to if needed, and 100% said that there was.

8.  Counseling Audit (Janika): The State came to evaluate the school counseling program at EMS and each of the schools in our District for a formal program review. The State found that each of the Standards and Assurances required in a Comprehensive School Counseling Program are being met and the school successfully passed the review. The next formal review will be in 6 years.

9.  RISE Testing/School Report Card (John): We are still waiting for the grade and class breakdown results of the testing. Overall, Achievement showed we were in the typical category, that 47.3% of students were proficient in ELA, 45% in math, 45.7% in Science. In the Growth category we were in the Critical Needs growth category for all subjects. In English Learner progress we are in the Developing category. We need to focus our efforts on the Growth category. As we get breakdowns for each grade level and teacher from the test we will have more information and can make further determinations about how to best serve students.  

10. Open Discussion/Questions: Discussion about parent teacher conference. We are required to hold 2 Parent Teacher Conferences a year. We are evaluating the way we have done Parent Teacher Conference in the past, and are looking for ways to make it a more efficient process to reach the students that are struggling with grades.  A suggestion was made to have the community council elections during registration, we will look at different options for the future. 

11. Adjourn - motion to adjourn was made at 5:26 pm by Travis Cartright, seconded by Tracy Simonsen. All in favor. Next meeting March 4, 2020 @ 3:30 pm in the EMS Library.

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Ephraim Middle School School Community Council
November 6th @ 3:30 pm
EMS Library

Agenda:

1. Welcome-Anna
2.  Student Council activities and updates (Thomas, Caitlin & Jentri)
3.  School Counseling Formal Program Review - December 11, 2019 - Janika
4.  HOPE Squad update - Janika
5.  Impact of Americorp tracking of students with failing grades - this years Data Project - Janika/Mike
6.  Upcoming Ryan Stream assembly - Nov 19
7.  2018-2019 Final Report-John
8.  Review 2019-2020 (Current Plan)-Council
9.  Discussion of possible items for the 2020-2021 Plan-Council
10. EMS Rise Scores-Still not available.
11. School Community Council Fall Training-John
12. Review next meeting day & time and discuss agenda-Anna
13. Adjourn-Anna

 

 

EMS Community Council Minutes
Wednesday, November 6, 2019

Council Members:
Nathan Johnson, Parent Member
Anna Egg, Parent Member – not in attendance
Travis Cartright, Parent Member
Angie Gerber, Parent Member
John Gillett, Principal
Michael Moon, Vice Principal (non-voting)
Tracy Simonsen, Teacher Member
McKay Anderson, Teacher Member (non-voting) – not in attendance
Janika Broomhead, Counselor (non-voting)

Minutes:

  1. Welcome
  2. Student Council activities and updates (Thomas, Caitlin & Jentri) – These 8th grade student council members discussed the activities they have been involved with so far this school year including Student of the Week/Month, the high school homecoming parade, morning announcements, Water Buff, the BYU-Utah Holy War activity, Keep it Clean lunchroom contest, Halloween door decorating, the Halloween dance for qualifying students in grades 6-8. Student Council will be in charge of planning and carrying out many more activities this school year with the support of Mr. Moon and the faculty.
  3. School Counseling Formal Program Review – Mrs. Broomhead updated the Council on the Formal Program Review that will take place December 11, 2019. This is a comprehensive review encompassing the counseling program and its impact on the school. State representatives will visit the school and perform an in-depth analysis of the program and make needed recommendations.
  4. HOPE Squad update – Mrs. Broomhead spoke about the HOPE Squad, and plans for the school year such as spreading messages of HOPE among the students through monthly activities planned and performed by the HOPE Squad. The first HOPE Squad meeting will take place on November 20, 2019 after school in the library. The Squad consists of 28 6th, 7th, and 8th grade students that were nominated by their peers as being kind, trustworthy, and someone that they could talk to if they had a problem.
  5. Impact of Americorp tracking of students with failing grades – Mr. Moon and Mrs. Broomhead spoke about the efforts of the Americorp and Trust Lands aides assigned to track students with failing grades and encourage attendance in our after-school program. One aide is assigned to each grade, and the aides have had freedom to design the program with the support of Mr. Moon. The goal of this intervention is to decrease the number of failing classes among students by half. Mrs. Broomhead will focus on these efforts for this years Data Project.
  6. Upcoming Ryan Stream assembly – Ryan Stream will be presenting an assembly to the students on November 19, 2019 at 1:30 pm. His platform is “Write Your Own Story”.
  7. 2018-19 Final Report – Mr. Gillett shared last years final Trust Lands report. He explained the planned expenditure versus actual expenditure versus actual expenditure by the District. Additional funds over 10% of the budget can be carried over for one year but not for multiple years. Last year the remaining money totaled $318 so we are not over the 10% and the funds can continue to be carried over. He discussed the Trust Lands goals, and reminded the council that all goals need to be measurable.
  8. Review 2019-20 (Current Plan) – Mr. Gillett reviewed the plan for the 2019-20 school year. The goals are similar, with funds allocated to improving RISE scores, supporting Fine Arts through providing assistance to the Band and Orchestra classes, improving Science proficiency by providing funding for teachers to attend the National Science Conference, and supporting Science Olympiad.
  9. Discussion of possible items for the 2020-21 Plan – the council had a discussion on possible goals and expenditures for the 2020-21 plan year. Possible items included more funding for the Arts programs at the school, a sound system for the Commons, Audio/Video enhancement to classrooms for security and safety, Life Skills classes, and support of classes that have a fee attached to them.
  10. EMS Rise Scores – These have not yet been made available.
  11. School Community Council Fall Training – Mr. Gillett made the council aware of the Fall Training that will take place November 13th from 6-8 pm in Price. The training will also be available online for those unable to attend.
  12. Review next meeting day & time and discuss agenda – The next meeting will take place January 9, 2020 at 3:00 pm in the Conference Room.
  13. Adjourn – meeting adjourned at 5:17 pm.

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EMS Community Council Minutes – Thursday, October 17, 2019

 

Council Members:
Nathan Johnson, Parent Member
Anna Egg, Parent Member
Travis Cartright, Parent Member 
Angie Gerber, Parent Member
John Gillett, Principal
Michael Moon, Vice Principal (non-voting)
Tracy Simonsen, Teacher Member 
McKay Anderson, Teacher Member (non-voting)
Janika Broomhead, Counselor (non-voting)

 

Agenda:

  1. Welcome – We welcomed all new and returning members to the EMS Community Council.

  2. Introduction of new members – Nathan Johnson, Travis Cartright, and Angie Gerber are our new community members this year. 

  3. School Community Council Checklist/Responsibilities – Mr. Gillett provided each member with a description of the Community Council Checklist and Responsibilities. 

  4. Election of new officers – Anna Egg was voted in as the Council Chair, Nathan Johnson as the Vice-Chair and Janika Broomhead as the Secretary.

  5. EMS RISE Scores – RISE scores were provided for each grade and tested subject to the council members. There was discussion about the RISE test and what it measures.  We do not have the access yet to the USBE Data Gateway information to compare our school’s RISE scores with comparable schools.  

  6. We are working on creating the 2019-20 School Improvement Plan. The 2018-19 plan was distributed to give an example of what we were working toward completing.  We eliminated Flex Friday and are focusing on our After-School Program to help students with D and F grades and others who would like to receive additional help. In place of 8th Grade Recognition we will be celebrating student successes throughout the school year.  Student Council will be taking a more active role in planning assemblies and the student of the week activities. 

  7. 2018-19 Trust Land Plan end of year report – we reviewed the 2018-10 Trust Lands plan and where funds were distributed.  There is a projected carryover of $5,000 from last year that will go toward this years budget. 

  8. Review 2019-20 School Trust Land Plan - Our Trust Lands Plan for this school year was reviewed. We will receive $95,082 this year. $48,000 will be used for para-educator salaries, $19,500 for Technology Equipment and maintenance and Science Equipment for the New Core, $15,000 for Teacher Professional Development and Digital Citizenship and Character Development, and $1000 for Science Olympiad Supplies. 

  9. TSSA Plan Goals – The Teacher and Student Success Act Plan goals for the 2019-20 school year include: Increase the success of ELL students, decrease bullying incidents, recognize student success, provide the opportunity for attendance at the 2019 Stem Fest, provide access to AED’s within the school building, and provide instructional coaches for teachers. 

  10. School Trust Land due dates – Timeline for due dates was discussed with the council.

  11. Ideas for 2020-21 School Trust Land Plan – Purchasing a printer/copier for the conference room, as well as a larger conference table and new chairs were discussed as possibilities for the next school year.

  12. Proposed meeting schedule for 2019-20 – Meetings will be as follows: 11/6/19 – 3:30 pm EMS Library, 1/9/20 – 3:30 pm EMS Conference Room, 3/4/20 – EMS Library, 5/6/20 – EMS Library.

  13. Review next meeting day and time and discuss agenda.

  14. Adjourn. 

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Community Council Meeting Minutes—Wed. May 8, 2019

 

Council Members:
Melanie Douglas, Parent Member
Linsy Good, Parent Member
Anna Egg, Parent Member
Jennie Peterson, Parent Member
Tracy Simonsen, Teacher Member
Timothy Miller, Principal
Lynn Willardson, Vice Principal (non-voting)
Janika Broomhead, Counselor (non-voting)

 

Agenda Items:

  1. Review next year’s Trust Lands Plan:                                                  
    We reviewed next year’s Trust Lands Plan and noted some of the changes made by the Community Council. One notable addition to our plan is to provide a para-educator to assist our school counselor in working with students in our new wellness center. This person will work with students on academic, behavioral and anxiety issues. Our new wellness center, where students can receive this support, will be located off our library in a newly remodeled room. Our Trust Lands Plan for next year allocates $48,000 to para-educator salaries, $15,000 to professional and technical services, $15,500 to general supplies, and $15,000 to equipment.

  2. School Counseling Items—Data Project, etc. (Janika Broomhead)
    Mrs. Broomhead discussed a data project she has been doing. She has been looking at our attendance percentages this year compared to last year to determine the effect of having an attendance person hired through AmeriCorp. The data shows that attendance has improved by 17% over last year. Also, she noted that that there were 100 fewer school days missed this year during 3rd quarter compared to 1st quarter of this year. She has also looked at grades and noticed that F grades are down 19% from last year, which is a significant improvement. Mrs. Broomhead has also been visiting 5th grade classrooms in the elementary schools and discussing with them ways to be successful in middle school. She has been highlighting (1) attendance, (2) student organization, (3) keeping lockers clean, (4) binder organization, (5) Flex Fridays, and (6) lunch time. She is also showing a video tour of the middle school to 5th graders. Our Band and Orchestra will be demonstrating instruments to 5th graders next Monday afternoon here in our commons.

  3. Council Member Items: None

We thanked our council members for their service this year!!

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