Adopted:  5-11-05
Revised:   9-12-07
(revisions are in bold.)
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(Underlined areas are reflective of Utah Code and Utah’s Administrative Education Rules)

Philosophy

South Sanpete School District believes that school attendance has a direct impact on a student’s level of academic achievement. In order to make the most of one’s educational opportunity, a student must have consistent, punctual, daily attendance. Regular attendance and participation in class is essential for students to be successful and prepare themselves for the best quality of life. It is primarily the responsibility of the student to achieve daily, punctual attendance as directed by the Utah Compulsory Education Act, Utah Code 53A-11 (101-103) and Administrative Rules R277-438 and 607. Parents or guardians and school officials share a responsibility to make earnest and persistent efforts to resolve attendance problems. A parent or guardian is always welcome and is encouraged to call or visit the school for current attendance and academic information regarding his/her student.

Definitions

Absence:
          A student’s non-attendance at school for one school day or part of one  school day.

Excused Absence:
          A student’s absence from school which is verified through a parent/guardian in accordance with District or school procedures and timelines. The State of Utah and the District identify the following as “valid excuses” for student absenteeism: illness; medical appointments; family emergencies; court appearances; death of a family member or close friend; a pre-approved family activity or travel, consistent with District/school policy; or homebound students due to medical or extenuating circumstances.

Activity Absence:
          A student’s absence from school because that student is attending an approved school sponsored activity as a member of a school team, club, class, organization, etc. Students are not penalized for activity absences, but they are required to make up any work missed. In order for absences to fit this category, the school activity must be approved by the school administration.

Tardiness:
          An instance of a student arriving 1-10 minutes after school or class has begun.

 

Truancy:
          An absence without a valid excuse

Truant Minor:
          A student who is absent from school and/or class without parent’s knowledge or has no legitimate or valid excuse. An unexcused absence will be considered as a truancy or “sluff.”

Notice of Compulsory Education Violation:
          A school administrator, a designee of the school administrator, or a truancy specialist may issue a Notice of Compulsory Education Violation to a parent of a student, who is at least six (6) years old but under the age of fourteen (14), if the student is truant (absent without a valid excuse) at least five (5) times during the school year.

Notice of Truancy:
         A Truancy Notice may be issued to any student who is at twelve (12) years of age or older and who has been truant (absent without a valid excuse) at least five (5) times during the school year. 

Habitual Truant:
          A school-aged minor who has received two or more Notices of Truancy within one school year from the school in which the minor is or should be enrolled and who has been absent without a valid excuse ten (10) or more times during the school year or who, in defiance of efforts on the part of school authorities to resolve a student’s attendance problems as required under Section 53A-11-103, refuses to regularly attend school or any scheduled period of the school day. (R277-607-1-D) (Utah Code 53A-11-101 (2c).

Habitual Truancy Citation:
          A Habitual Truancy Citation may be issued to a student tweleve (12) years or older who has been truant (absent without a valid excuse) ten (10) or more times or who has not resolved attendance problems after reasonable efforts have been made by the school. After issuing a Habitual Truant Citation, the school shall refer the habitual truant to juvenile court.

Truancy Specialist  
          The principal, assistant principal, or District designee shall serve in this position in enforcing laws related to school attendance.

Educational Neglect:
          The willful failure or refusal of parents or caretakers to make a good faith effort to ensure that a child receives an appropriate education, after receiving notice that the child has been frequently absent from school without good cause or reasons identified by school law. Examples would include a parent who consistently fails to get a child up on time, dressed, etc., so the child can get to school; a parent who keeps a child home to baby sit or to work; etc. The situation is defined as educational neglect only when the child’s behavior is under the parent’s control. This would usually involve an elementary student; with older children, the situation might be more accurately defined as truancy. In such a case, the child might refuse to get up, get dressed, etc., despite the parent’s efforts; or the child might leave the house presumably to go to school, and go elsewhere.

(Usually, secondary students (7-12) are referred to Juvenile Court, and elementary students (K-6) are referred to DCFS.)

DCFS:
         Division of Child and Family Services

Certified Mail:
          Notification, sent through the U.S. Post Office, that requires a signature of acceptance for the letter. A signed receipt notifies the sender that the letter was accepted and by whom.

Non-Judicial Referral:
          A referral made by the school/District directly to a local juvenile authority. A “non-judicial” referral is a referral that is handled by juvenile authorities (not a judge) and does not appear on a student’s record.

Official Referral:
          A referral made directly to the Sixth District Juvenile Court/Judge.

This referral usually follows a “non-judicial” referral if attendance problems are not resolved. This referral does remain on a student’s permanent record.

State and District Policy:

 

District Policies JD and JE, together with the “State Compulsory Education Requirement” (Utah Code, Section 53A-11-101-105) direct parents and schools as follows: 

  1. A person having control of a minor who has reached the age of six years, but has not reached the age of eighteen years, shall send the minor to a public or regularly established private school (excludes Home Schools) during the school year of the district in which the minor resides. Administratively, South Sanpete School District expects all students to adhere to this policy and other District policies until a student’s class has graduated.
  2. It is a Class B Misdemeanor for a person having control of a minor to willfully fail to comply with the requirements of Utah Code 53A-11-101 (3).
  3. A local board of education or designee shall report cases of willful noncompliance to the appropriate city, county, or district attorney.
  4. The law also allows a parent/guardian of a student enrolled in public schools to excuse his/her student from school, but only when the student is absent for a “legitimate or valid reason,” as described in the “excused absence (valid excuse)” definition. Because Sixth District Court has jurisdiction over all juveniles residing in South Sanpete School District, it is the expectation of the Court that students within its jurisdiction will be in regular attendance at the school in which they are enrolled. The Court is obligated to adjudicate truancy matters for those students who are habitually absent without a reasonable excuse. To accomplish this goal, the Court requires that public school officials refer to Court those students who are in violation of the “Compulsory Education Requirements.” Prior to a referral, the Court expects parents and schools to demonstrate earnest and persistent effort to deter truant behavior. In order for the Court to adjudicate truancy, the Court requires that schools have attendance policies that notify parents of attendance policies and consequences for truant behavior and teach students that such behavior is illegal and unacceptable.
  5.  Prior to or no later than school registration, the parent(s) of all school-age children and the students themselves shall be provided written notice from the school or District informing them of the “Compulsory Education Requirements” and the “South Sanpete School District Attendance Policy.” Throughout the school year, as new students register, they shall also be given a written copy of this Policy. As parents and students become informed of attendance expectations and requirements, they should make school attendance a priority. Upon parent/student receipt or review of this Policy, parents/students may be asked to sign a disclosure statement for verification. 
  6. All school-age children are expected to comply with the mandatory“Compulsory Education Requirement” unless the child(ren) have been exempted for one of the reasons listed in Utah Code 53A-11-102.

     

    Procedures for Monitoring Daily Attendance:

    It is the responsibility of parents to make sure their student attends school and arrives promptly every school day. If illness or other approved emergencies prevents attendance or causes tardiness, it is the parent’s/guardian’s responsibility to notify the school’s attendance secretary and properly excuse his/her student through a phone call or a signed written note which indicates the reason of the absence. The parent/guardian should notify the school preferably on the day of the absence, but no later than 3:00 pm on the day after the absence.

    1.     A tardy may be excused by a parent/guardian when an emergency situation results in a student arriving late to school. Students who arrive late need to check in through the office. Tardies at the beginning of school or after lunch are considered absences and must be excused by the same process as other absences. Secondary students may not be excused for tardiness between classes unless verified through a staff member. Secondary students who are tardy or late for more than 10 minutes shall have each tardy treated as an absence. Students, who develop a pattern of habitual tardiness, will be dealt with administratively by each school and will be part of any court referrals. Individual teachers and schools are strongly encouraged to develop academic incentives for promptness as a deterrent for tardiness.

      Tardy Rationale: Tardies not only hinder a student’s ability to profit from instruction at the beginning of class, but they interrupt the teacher’s instruction and the work of other students who made the effort to be on time. In addition, tardy students are usually in the hallways interrupting other classes and the efforts of other students/friends to be to class on time. Punctual students perform better in school and at work and is a citizenship skill required by the state.

      2.    Schools will take attendance a minimum of once a day.
      3.    Any student who leaves school during the school day is required to check out through the office. He/she must present a note from the parent/guardian or must contact the parent/guardian at the time of check out in order for the absence to be excused. If the student does not check out through the office, the absence will automatically be a truancy. In an emergency when a parent/guardian may not be reached, a school administrator may temporarily approve the check-out, pending parental or guardian confirmation by telephone or note within 24 hours. If a student who has checked out returns later in the day, he/she needs to check-in through the office.
      4.    Academic grades may be impacted by excessive absences, truancies or tardies. At the discretion of the teacher, and upon written disclosure to students and parents, participation, attendance, and punctuality may together be a factor of up 25% of the grade given in some classes; especially in activity classes: band, choir, dance, orchestra, physical education, home economics, woods, metals, mechanics, construction, etc.
      5.    Every effort will be made to inform the parent/guardian of absences of their   student and to work with them in resolving attendance problems making it a mutual school/parent responsibility. However, parents are encouraged to check with teachers and secretaries regularly, attend parent conferences, and track their student’s academic progress and attendance via the internet.
      6.    Each school may organize a School Attendance Appeals Committee to review excessive absences and/or truancies and provide parents and students due process. Members of this committee may be appointed by the school administration. Decisions of the School Appeals Committee may be appealed further to the School Board.
      7.    Each school may organize a “Truancy Mediation Program” to assist parents, students, and schools in resolving attendance issues.
      8.    All students who are absent for any reason other than truancy will be allowed and are expected to make up assignments, tests, and other work missed in a reasonable time designated by the teacher/school. Some assignments or work missed may be of a nature that requires the student to attend a make-up session. Students may be given different make-up work than what was originally assigned at the teacher’s discretion.
      9.    If a student is suspended or expelled, he/she will also be allowed to make up the classroom work that he/she missed in a manner and time determined by the teacher/school.
      10.  The individuality of each school requires a degree of flexibility within the District Attendance Policy. Therefore, the school staff and/or the School Community Council may review the school’s attendance policy annually and may recommend modifications or recommendations. However, major modifications of this Policy must be submitted in writing for approval of the School Board. Each school and/or teacher may also establish consequences and rewards related to tardiness and attendance. Reward programs must be planned so as to accommodate all students who qualify and be within District and State laws with particular attentions to school fee requirements.
      11.  According to State law, students who are absent ten consecutive days shall be dropped on the 11th day if no student and parent/guardian contact has been made. In these situations, the school and other agencies will make earnest and persistent efforts prior to the ten days to contact the student and parent/guardian to assist with the problem.
      12.  The school and/or District shall make allowances for students who may have excessive absences resulting from extended medical conditions or extenuating circumstances. Absences for extended family vacations, with prior approval, may be exempted if the student can document and report the educational benefit of the trip as outlined by each school and complete all assigned work Absences such as these may be dealt with on an individual basis without penalties with prior approval of school and/or District administration. Parent/students may have an appeals opportunity regarding these decisions with the school’s Appeals Committee.
      13.  The District and/or school shall make earnest and persistent efforts to resolve a student’s attendance problems through one or more the following interventions:

      A.   Counseling of the student by school authorities;
      B.   Enlisting parental support for attendance by the student;
      C.   Meeting with the student and the parents/guardians;
      D.   Adjusting the curriculum and schedule, if determined necessary, to meet special needs of the student;
      E.   Sending home letters and progress reports;
      F.    Requiring parents to attend classes with his/her student;
      G.   Having parents monitor daily/weekly attendance;
      H.   Enlisting the assistance of government agencies as appropriate;
      I.    Recommendation for Truancy Mediation (if available);
      J.    Submitting a “non-judicial” referral to the Juvenile Court authorities and/or DCFS;
      K.   Submitting an “official” referral to Sixth District Juvenile Court/DCFS;
      L.   Providing and/or requiring after school make-up time;
      M.   Considering a modified schedule, course load, or alternative course options for the student. (e.g. concurrent classes, Electronic High School, PLATO, revised IEP or SEP, etc.); or
      N.   Other as deemed appropriate.  

        14.  If after earnest and persistent efforts are made and the student’s truant or excessive absenteeism has not been corrected, the District or designee may pursue one or more of the following:

        A.   Issue a Non-Judicial Referral
        B.   Issue a Notice of Compulsory Education Violation
        C.   Issue a Notice of Truancy and
        D.   Issue a Habitual Truant Citation
        E.   Refer to Juvenile Court and/or DCFS
        F.   Solicit the assistance of other State agencies
        G.   Use other interventions as appropriate

        15.   The school shall keep a record and document the following according to Administrative Rule R277-607-5:

        A.   Documentation of attendance and academic achievement,
        B.   Documentation of school efforts to improve attendance,
        C.   Copies of truancy notices (citations), including all mailing certificates,

        (1) Notice of Compulsory Education Violation
        (2) Notice of Truancy
        (3) Habitual Truant Citation

        D.  Student background as required by the prosecuting agency, and
        E. Copies of truancy notices (citations) shall be retained in the student’s permanent record
        .

        16.   District Policy JD “Compulsory Education and Attendance” is designed to complement Policy JE. These two policies will be used as such in dealing with attendance problems.

        Guidelines for Excessive Absences  for Secondary Students:

        The South Sanpete Attendance Policy has been established to encourage good attendance and to facilitate the processing of chronically truant students and/or excessively absent students through the juvenile court, DCFS or other agencies. The District has identified excessive absenteeism as 16 days per year or significant portions of a day or class period(s). The District is committed in making a yeoman effort in resolving attendance problems with parents/students at the school level. The District/school will implement and document these earnest and persistent efforts in resolving a student’s attendance problems as listed below:

        1. Annual notification of the District and school attendance policies shall be provided to the parent/guardian(s) of all students at the time of registration.
        2. Following the 6th absence in a year or in a given class/period, the principal or designee shall make a “personal contact” with the parent/guardian(s).

        A meeting may be held and/or a letter may be sent if deemed necessary by the circumstances. At this time, the parent/guardian and student will be counseled to the importance of school attendance and the legal implications of truancy. Part of the counsel shall also include possible interventions to improve attendance. Documentation of the date, time, and method of communication shall be kept. Also, the school or designee shall review and take into consideration the historical attendance record from the previous year of the student. This contact shall serve as a warning and indicate future consequences if the problem continues.

        Note: If prior arrangements for educational needs of the student were made and/or the absences were determined, by the principal or designee, to be reasonable, no parent contact, meeting or letter may be necessary.

        3.  Following the 12th absence in a year or in a given class/period, the principal or designee shall make a “personal contact” and send a letter to the parent/guardian and student and arrange for a meeting to discuss the student’s attendance problem and implement interventions. The letter may include a copy of Utah State Law 53A-11-103, the student’s attendance record, academic record, and future consequences if the attendance problem continues. An attendance improvement plan (contract) should be developed at this meeting. Documentation of the date, time, place, people in attendance, and the plan shall be kept by the school. The student and parent/guardian shall be informed that, if the attendance problem continues, that a “non-judicial” juvenile court referral may be issued at 16 absences. If this is done by certified mail, a signature will be required.

          Note: If prior arrangements for educational needs of the student were made and/or the absences were determined, by the principal or designee, to be reasonable, no parent contact, meeting or letter may be necessary.

          4.  Following the 16th absence in a year or in a given class/period., a letter shall be sent and the parent/student shall be notified that the student has been excessively absent/truant and a “non-judicial” referral to juvenile authorities consistent with Section 53A-11-104 (6) shall be made by the individual designated by the school/District. This letter may or may not be “certified.” This “non-judicial” court referral shall include:

          A.  Documentation of attendance and academic achievement.
          B.  Documentation of school efforts/contacts/interventions/plans, dates, times, etc. which have been done to improve attendance.
          C.  Copies of letters, including mailing certificates.
          D.  Other student background information (grades, citizenship, behavior, etc.) if requested.

          Note: If prior arrangements for educational needs of the student were made and/or the absences were determined, by the principal or designee, to be reasonable, no disciplinary action, parent contact, meeting, or letter may be necessary.

          5.  If the student’s absenteeism still continues beyond the 16th day and after the “non-judicial” juvenile court referral, the District shall then make an “official” referral to the Sixth District Juvenile Court and/or DCFS.

          6.  If students with disabilities under the Individuals with Disabilities Education Act (IDEA) or students protected under 504/ADA of the Rehabilitation Act have excessive absences and fall within the criteria of this rule, the student’s IEP team (IDEA) or school team  (Section 504) shall ensure that the procedures of this rule apply and are followed  consistently, with state and federal law and regulations.

          7.  The parent/guardian(s) shall have the right to due process and have the right to appeal circumstances in regards to excessive absences and/or truancies, or possible court referral to first the School’s Appeals Committee and then to the School Board. Parents/guardians have fifteen calendar days from the dated school notification (by mail or personal contact) to make an appeal.

          8.  A student’s attendance record from the previous year may be reviewed and applied to the following year for habitual attendance issues.

          9.  In order to ensure that procedures are followed, schools must use a checklist or guidelines that clearly describes each step in the Attendance Policy and the interventions used. Refer to the following secondary forms: JE-1 and JE-2.

            These two forms:  the “Secondary School Attendance Checklist” (JE-1) and the “Guidelines for Truancy (Sluffing) for Secondary Students” (JE-2) are suggested procedures and timelines designed to help the school staff work with parents in providing a meaningful and consistent improvement program for the child’s attendance. The forms may be used to document earnest and persistent effort on the part of the school to improve attendance and to provide a meaningful educational program while implementing interventions.

            Guidelines for Excessive Absences for Elementary Students:

            The South Sanpete Attendance Policy has been established to encourage good attendance and to facilitate the processing of chronically truant students and/or excessively absent students through the juvenile court, DCFS or other agencies. The District has identified excessive absenteeism as 16 days per year or significant portions of a day or class period(s). The District is committed in making a yeoman effort in resolving attendance problems with parents/students at the school level. The District will implement and document these earnest and persistent efforts in resolving a student’s attendance problems as outlined below:

            1.    Annual notification of the District and school attendance policies shall be provided to the parent/guardian(s) of all students at the time of registration.

            2.      Following the 6th absence in a school year or in a class, the school will make a “personal contact” with the parents/guardians. A letter may also be sent and a meeting may be scheduled if necessary.

            Note: If prior arrangements for educational needs of the student were made and/or the absences were determined, by the principal or designee, to be reasonable, no parent contact, meeting or letter may be necessary.

            3.   Following the 9th absence in a school year or in a class, the school will contact the parents/guardians to set up a meeting. A letter will also be sent and may include the student’s attendance record and tentative arrangements for the meeting. School officials shall document or keep log entries of the time, place, etc. of this meeting. One or all of the following steps may be applied at this meeting:

            A.  Discuss the reason for excessive absences.
            B.  Develop a contract (attendance improvement plan) with parents and students.
            C.  Discuss make-up work, remediation, summer school, etc.
            D.  Request doctor’s verification with specific dates for absences due to illness.
            E.  Indicate that other agencies (DCFS) or law enforcement personnel may be notified if attendance doesn’t improve, including a “non-judicial” referral to Juvenile Court or contacting DCFS.
            F.  The parents will also be given a copy of Utah State Law 53A-11-101 and 103.
            G.  Outline future steps that will be taken if the problem continues as outlined on (D).
            H.  Review the student’s SEP and SEOP with parents to reinforce the importance of regular attendance for academic success and to discuss adjustments for homework or discipline that may be appropriate for the individual student.
            I.  Review and consider the historical attendance issues of student. 

              Note: If prior arrangements for educational needs of the student were made and/or the absences were determined, by the principal or designee, to be reasonable, no disciplinary action, parent contact, meeting or letter may be necessary.

              4.  Following the 12th absence in a year or in a class, if the previous meeting(s) and interventions have not resolved the attendance problem, a letter may be sent home and another meeting may be scheduled with the parent/guardian/student. The letter may include the following:

              A.  Review the attendance/academic problem.
              B.  Description of previous interventions and outline possible new corrective action or interventions.
              C.  Explanation of truancy or excessive absences consequences.
              D.  Informs the parent/guardian and student that the school may make a “non-judicial” referral to juvenile authorities, or contact DCFS, or contact a local law enforcement agency.
              E.  Review SEP and SEOP issues as applicable.

                Note: If prior arrangements for educational needs of the student were made and/or the absences were determined, by the principal or designee, to be reasonable, no disciplinary action, parent contact, meeting, or letter may be necessary.

                5.  When a student has reached 16 or more absences in a school year or in a class and prior school interventions have not been successful, the District or designee, after receiving all attendance documentation from the school, may make a “non- judicial” referral or an “official” referral for educational neglect or habitual truancy to the Sixth District Juvenile Court and/or to DCFS. The local law enforcement agencies may also be notified. A letter by registered or certified mail and a personal contact will be used to inform parents of this action.

                6.  The parent/guardian(s) shall have the right to due process and have the right to appeal circumstances in regards to excessive absences, or possible Court referral to the Principal and/or School’s Attendance Appeals Committee within fifteen calendar days from when school notification was sent.

                7.  A student’s attendance record from the previous year may be reviewed and applied to the following year for habitual attendance issues.

                8.  In order to ensure that procedures are followed, schools should use a checklist or a guideline that clearly describes each step in the Attendance Policy and the interventions used. Refer to the following elementary forms: JE-3 and JE-4.

                These two forms:  the “Elementary School Attendance Checklist” (JE-3) and the “Educational Neglect Referral List” (JE-4) are suggested procedures and timelines designed to help the school staff work with parents in providing a meaningful and consistent improvement program for the child’s attendance. The forms may be used to document earnest and persistent effort on the part of the school to improve attendance and to provide a meaningful educational program while implementing interventions.

                Secondary School Attendance Checklist:

                 

                School Year:                               _______________________

                Name of School:                         _______________________

                Attendance Designee:                 _______________________

                Name of Student:                       _______________________

                Name of Parent/Guardian:           _______________________       Phone: ________________

                Address of Parent/Guardian:        _________________________________________________

                (6) Absences: The school contacts the parent/guardian by telephone, mail or in person.

                It is recommended a letter be mailed home. Monitoring of student’s attendance will begin.

                Date of contact:             __________________________________________

                Name and Signature of Contact Person:  _____________________________

                Method of contact:         __________________________________________

                Date of letter:      _______________________________________________

                Date of meeting (if held):      ______________________________________

                Identify and list future consequences: _______________________________

                ______________________________________________________________

                Notes/Interventions: _____________________________________________

                ______________________________________________________________

                ______________________________________________________________

                (12) Absences: The school contacts the parent/guardian. A letter will be sent to arrange/confirm a meeting. This letter will also indicate that if absences accumulate to 16 that a “non-judicial” referral will be made to Juvenile Court and/or DCFS, and/or other local law enforcement agencies may be notified. The student’s attendance will continue to be tracked. 

                A letter should be mailed home.

                Date of letter:             _______________________________________________

                Name and Signature of Contact Person:  _________________________________

                Date of personal contact:            _______________________________________

                Method of contact:              ___________________________________________

                Date of meeting:             _____________________________________________

                Identify and list future consequences: ___________________________________

                __________________________________________________________________

                Was a contract agreed upon by student/parent/school?         Yes______ No______

                If yes, explain: _____________________________________________________

                __________________________________________________________________

                __________________________________________________________________

                Notes/Interventions: _________________________________________________

                __________________________________________________________________

                 

                 

                 

                 

                 

                (16) Absences: The school principal or designee will send a letter to the parent/guardian and indicate a “non-judicial” referral to juvenile court and/or DCFS is going to be made. At the discretion of the principal or designee, this letter may be “certified.” The letter will clearly indicate that if the attendance problem continues that an “official”l referral to Sixth District Juvenile Court and/or DCFS will be made, and/or the local law enforcement agency will be notified. A parent/guardian has ten calendar days to appeal this action.

                Date of contact:               _____________________________________________

                Name and Signature of Contact Person:     ________________________________

                Method of contact:            _____________________________________________

                Date of meeting (if held): ______________________________________________

                Date of letter:            _________________________________________________

                Agencies contacted and date: ___________________________________________

                Date of referral: ______________________________________________________

                Identify and list future consequences: _____________________________________

                Was a plan agreed upon by student/parent/school?           Yes_____ No_____

                If yes, explain: _______________________________________________________

                ___________________________________________________________________

                ___________________________________________________________________

                Notes/Interventions: __________________________________________________

                ___________________________________________________________________

                ___________________________________________________________________

                If attendance problems continue beyond the 16 absences, the District or designee will make an “official” referral to Sixth District Juvenile Court and or DCFS for habitual truancy and/or educational neglect. A letter will be sent to inform parents/guardians of this action. A parent/guardian has ten calendar days to appeal this action.
                The “official” referral shall include: attendance file, log entries (documentation) of conversations or meetings with the student/parent, copies of letters, academic record, citizenship and the postal receipt(s) of the certified letter(s) as outlined in Rule R277-607-5.

                Date letter was mailed: ________________________________________________

                Notes: _____________________________________________________________

                ___________________________________________________________________

                ___________________________________________________________________

                Guidelines for Truancy  (Sluffing) for Secondary Students:

                1st Offense:           

                ___1.   Parent/Guardian is notified and a warning is issued.

                ___2.   If a student participates in high school activities, an agreement will be made between school administration and parents concerning activity participation if truancy continues.  Other Discipline:  School’s Choice

                ___3.   The student will receive a copy of this form as a notification for future violations

                2nd Offense:           

                ___1.   Parent/Guardian is notified and meeting is held.

                ___2.   Discipline:   School’s Choice

                ___3.   The student is suspended from next (UHSAA) activity and/or the next school activity.

                ___4.   The student will be given other consequences as warranted.

                3rd Offense:           

                ___1.   Parent/Guardian is notified and a meeting may be held.

                ___2.   Discipline:     School’s Choice

                ___3.   Student is suspended from next (UHSAA) activity and/or the next school activity.

                ___4.   Student is warned that a subsequent truancy may result in a “non-judicial” referral to juvenile court authorities.

                ___5.   The student will be given other consequences as warranted.

                4th Offense:         

                ___1.   Parent/Guardian is notified and a meeting may be held to discuss an alternative educational placement.

                ___2.   Discipline:            School’s Choice

                ___3.   Student is suspended from next (UHSAA) activity and/or the next school activity.

                ___4.   A referral to “non-judicial” juvenile court authorities will be made.

                ___5.   The school outlines the consequences for the next truancy.

                ___6.   The student will be given other consequences as warranted.

                5th Offense:           

                ___1.   Parent/Guardian is notified.

                ___2.   Parent/Guardian, Student, and School Administration hold a Conference.

                ___3.   An “official” referral to Juvenile Court/DCFS and/or recommendation for alternative educational placement is made.

                Note:   As a reminder, when a student is truant, he/she may not make up the assignments, tests, etc. that were missed during that day or class periods.

                 

                Elementary School Attendance Checklist:

                Name of school official doing this report:  _________________________

                School Year:                         __________________________

                Name of School:                   __________________________

                Name of Teacher:                  __________________________

                Name of Student:                  __________________________

                Name of Parent/Guardian:      __________________________          Phone: _____________

                Address of Parent/Guardian:   __________________________________________________

                (6) Absences:  The school contacts the parent/guardian by telephone, mail or in person.
                A letter may be mailed home. Monitoring begins as outlined below:

                Date of contact:                    _________________________________________

                Who was contacted:              _________________________________________

                Method of contact:                _________________________________________

                Date of letter:                      _________________________________________

                Date of meeting (if held):     _________________________________________

                Identify and list future consequences, which may include in addition to others, as appropriate: ______________________________________________________

                Notes: __________________________________________________________

                ________________________________________________________________

                ________________________________________________________________

                (9) Absences:  The school contacts the parent/guardian. If a meeting is necessary, a letter will be sent to arrange/confirm the meeting time and place. 

                A letter should be mailed home indicating attendance/academic problems.

                Date of letter:                    _________________________________________

                Who was contacted:           _________________________________________

                Date of contact:                 _________________________________________

                Method of contact:             _________________________________________

                Date of meeting:               __________________________________________

                Identify and list future consequences, which may include in addition to others, as appropriate: ______________________________________________________

                Was a contract agreed upon by student/parent/school?         Yes____   No____

                If yes, explain: __________________________________________________

                _______________________________________________________________

                _______________________________________________________________

                Notes: _________________________________________________________

                _______________________________________________________________

                _______________________________________________________________

                _______________________________________________________________

                _______________________________________________________________

                (12) Absences:  A second meeting may be scheduled for the parent/student/school to discuss possible interventions and to formulate or to revise the improvement plan. The school principal may send a letter to the parent/guardian and may make a “non-judicial” referral to juvenile court and/or DCFS. At the discretion of the principal or designee this letter may be “certified.” The letter will clearly indicate that if the absences accumulate to 16 that an “official” referral to Sixth District Juvenile Court and/or DCFS will be made, and/or the local law enforcement agency will be notified. Parents/guardians have ten calendar days to appeal any action.

                Date of contact:                ___________________________________________

                Who was contacted:          ___________________________________________

                Method of contact:            ___________________________________________

                Date of meeting (if held):  ___________________________________________

                Date of letter:                  ___________________________________________

                Date of referral (if needed): __________________________________________

                Agencies contacted and date: ________________________________________

                Identify and list future consequences, which may include in addition to others, as appropriate: ___________________________________

                Was a plan agreed upon by student/parent/school? Yes___ No___

                If yes, explain: ___________________________________________________

                _______________________________________________________________

                _______________________________________________________________

                Notes: _________________________________________________________

                _______________________________________________________________

                (16) Absences:  After the District has received all documentation from the school, the             District or designee will make a “non judicial” or an “official” referral to Sixth District Juvenile Court and or DCFS for educational neglect/truancy. A letter or personal contact may also be used to inform parents of this action. Parents/guardians have 10 days to appeal this action.
                *The referral shall include: attendance file, log entries (documentation) of conversations or meetings with the student/parent, copies of letters, academic record, citizenship and the postal receipt(s) of the certified letter(s) as outlined in Rule R277-607-5.

                Notes: ________________________________________________________

                ______________________________________________________________

                ______________________________________________________________

                ______________________________________________________________ 

                ______________________________________________________________

                ______________________________________________________________

                Education Neglect Referral Checklist:

                 

                The person(s) responsible for this form must sign or initial each step.

                Dates

                _______    1. Begin monitoring the student’s attendance on the sixth absence.

                Notes:            ______________________________________________

                __________________________________________________________

                _______    2. A school authority must counsel the student concerning absences.

                Notes:            ______________________________________________

                __________________________________________________________

                _______   3. Hold at least two meetings and/or personal contacts with child and the parent.

                Notes:            ______________________________________________

                __________________________________________________________

                _______   4. Make adjustments to the curriculum and/or schedule to help meet the needs of the   student (attendance contract, etc.)

                Notes:            ______________________________________________

                __________________________________________________________

                _______  5. Involve community and law enforcement agencies (DCFS) in helping the student with his/her school attendance.

                Notes:            ______________________________________________

                __________________________________________________________

                _______   6. Send a written letter (by certified mail if applicable) for parental support in securing regular attendance of their minor child.

                Notes:            ______________________________________________

                __________________________________________________________

                _______   7. Make a “non-judicial” referral to juvenile authorities and/or contact DCFS.

                Notes:            ______________________________________________

                __________________________________________________________

                _______   8. Make an “official” referral to Juvenile Court, DCFS and/or contact other legal agencies to report Education Neglect/Truancy.

                Notes:            ______________________________________________

                __________________________________________________________

                 

                     Sample Letter # 1

                (Use School Letter Head)

                NOTE:   Letters sent home to parents should include the record of the student’s
                attendance, academic performance, citizenship, etc.

                Child’s Name:            ______________________                                 Date: ________

                 

                Dear Parent/Guardian(s):

                Please be aware that of this date, your child has accumulated at least ___ or more absences. While this may not seem serious at this point in time, it can set a trend, which, if allowed to continue, could seriously affect your child’s education.  We offer this friendly reminder as a means of encouraging you to review your child’s attendance and to encourage a higher level of attendance in the future.

                We are aware that there may be a special reason for your child’s absences. If this is the case, please call and a meeting may be scheduled to communicate the special circumstances. We, as a faculty, are trying to make sure we have reached the parents of all children who have ___ or more absences.

                We appreciate the opportunity to assist you with the education of your child.

                Sincerely,

                 

                Principal or Designee

                 

                     Sample Letter # 2

                (Use school Letter Head)

                NOTE:   Letters sent home to parents should include the record of the student’s
                attendance, academic performance, citizenship, etc.


                Child’s Name_____________________________            Date:___________________

                Dear Parent/Guardian:

                Enclosed you will find a printout of your student’s attendance record for the ____________ school year. Your student has missed ______days. This number of absences greatly reduces the chances of your child’s success in school.

                Compulsory school attendance for students is mandated by State Law and by District Policy. Each student needs to be in school except when they are properly excused for acceptable reasons. Please review the District Attendance Policy that you received at the time of registration.

                I know that you share in this concern just as we do. The school is willing to assist you and your student in anyway in correcting his/her attendance problem. I am recommending that you make an appointment with the office for a parent-teacher-principal conference to discuss a corrective plan of action.

                If the attendance problem continues and your student reaches a total of ___ absences during the school year, the District may make a “non-judicial” referral to Sixth District Juvenile Court and/or DCFS.

                Sincerely,

                 

                Principal or Designee

                 

                     Sample Letter # 3

                (Use School Letter Head)

                 

                NOTE:   Letters sent home to parents should include the record of the student’s attendance, academic performance, citizenship, etc.

                Child’s Name:            ______________________                                    Date: ________

                 

                Dear Parent/Guardian:

                Regular attendance is of great importance in order for your student to receive the maximum benefits from daily sequential instruction. Our records show that your child

                has been absent at least ___ days this school year. According to Utah Code 53A-11-101, parents/guardians and school authorities are charged with the responsibility of ensuring that appropriate age children attend school daily. The law is as follows:

                1. A person having control of a minor between 6 and 18 years of age shall send the minor to a public or regularly established school during the school year of the district in which the minor resides.
                2. It is a misdemeanor for a person having control of a minor to willfully fail to comply with these requirements.
                3. A local school board of education shall report cases of willful noncompliance to the appropriate legal authority
                4. Officers of the Juvenile Court/DCFS may then take appropriate action.

                We are writing to express our concern and to seek your cooperation in correcting this excessive absenteeism. At this point, a meeting is necessary to construct a plan to better serve the educational needs of your child. Please contact the school at ______________ to arrange/confirm the date and time of this important meeting.

                We look forward to meeting with you and resolving this attendance problem.

                Sincerely,

                 

                Principal or Designee

                 

                     Sample Letter # 4 (Certified Letter)

                (Use School Letter Head)

                 

                NOTE:   Letters sent home to parents should include the record of the student’s attendance, academic performance, citizenship, etc.

                Child’s Name:            ______________________                                    Date: ________

                Dear Parent/Guardian:

                This letter is to express our deep concern regarding the continued absences from school of your child. Our records show that __________________ has accumulated _____ days of absences, out of the __________days enrolled during this school year. A frequent absence from the day-to-day classroom experience disrupts the instructional process. Furthermore, the benefits of instruction, once lost, cannot entirely be regained.

                Again, we would like to make you aware there is a legal obligation on the part of both the school and the family to provide for the education of children. The Utah  “Compulsory Education Requirement : (Utah Code 53A-11-101) directs parents and schools to do the following:

                1. A person having control of a minor between 6 and 18 years of age shall send the minor to a public or regularly established school during the school year of the district in which the minor resides.
                2. It is a misdemeanor for a person having control of a minor to willfully fail to comply with these requirements.
                3. A local school board of education shall report cases of willful noncompliance to the appropriate Juvenile Court and/or DCFS.
                4. Officers of the Juvenile Court shall immediately take appropriate action.

                The District may make a “non-judicial” referral to juvenile authorities.

                At this time, the school would like to extend an invitation to another meeting to review what has been done and to develop a new plan (contract) to address the excessive absenteeism problem. The school has set the following date, time, and place for this meeting: ______________________________________. If you are unable to attend, please notify the school, and a different time and place will be scheduled.

                If your child continues to be absent and accumulates ___ absences or more, the District or designee may make a “non-judicial” or an “official” referral for Habitual Truancy and/or Educational Neglect to the Sixth District Juvenile Court and/or DCFS or contact other legal authorities as needed.

                Sincerely,

                 

                Principal or Designee

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